The Northwest Catholic District (TNCDSB)

Board Procedures

BOARD

A-01, Procedure Development and Revision

A-01-01, Policy Initiation and Revision Form

A-02, Appointment of Board Auditor

A-03, Communication Plan

A-04, Officers of the Board Execution of Documents

A-05, Board Meeting Attendance

A-06, Trustee Travel and Professional Development

C-02-04, Expense Claim Report Form

C-02-08, Missing Receipt

A-07, Expectations for Teachers

G-01-13A, Faith Portfolio for Educators

G-01-13B, Priest Reference Form for Teacher Applicants

A-08, Recognition Awards for Employees and Trustees

A-09, Trustee Honorarium

A-10, Community Remembrance Day Ceremonies

A-11, Partnerships with External Agencies

A-12, Copyright: Fair Dealing Guidelines

A-13, Flag Protocol

ADMINISTRATION

B-01, Textbook Approval

B-02, Records Management

B-04, Funerals and Memorials

B-05, Code of Conduct

B-06, Posting of Information on Websites

B-07, Advertising, Announcement, Posting and Distribution of Materials

B-08, Privacy and Information Management Procedure

BUSINESS AND FINANCE

C-01, Accounting for School Funds

C-00-15, Funds Received Deposit Form

C-02, Staff Travel and Professional Development

C-02-08, Missing Receipt Form

C-03, Use of Personal Vehicles on Board Business

C-03-01, Volunteer Driver Form

C-04, Banking - Deposits - Disbursement of Funds

C-05, Investment of Board Funds

C-06, Procurement Policy and Procedures

C-06-06 Purchasing Approval

C-06-07, Purchasing Plan over 25000

C-07, Purchasing of Computer Equipment and Software

C-08, Board Purchase Card

C-06-05, User Agreement

C-02-08, Missing Receipt Form

C-09, Petty Cash

C-00-16, Petty Cash Request Form

C-00-05, Petty Cash Reconciliation Form

C-10, Perquisite Procedure

C-11, Fraud Prevention and Management

C-12, Charitable Donations and Receipts

C-12-01, Donations to the Board

FACILITIES AND EQUIPMENT

D-01, Playground Facilities

D-02, Trespass to Property Act

D-02-01, Trespass to Property Act Incident Form

D-03, Community Use of Schools, Grounds, and Equipment

D-04, Key Control

D-04-01, Key Record

D-05, Tobacco, Cannabis, Vaping

D-06, Replacement and Disposal of Surpls or Outdated Furniture

D-09, Use of Defibrillator Procedure

D-10, Pupil Accommodation Review

D-11, Environmental Education

D-12, Cell Phone Procedure

D-13, Community Planning and Partnerships

D-16, Video Surveillance

D-17, Naming of Schools

D-18, School Attendance Zone Review

TRANSPORTATION

E-01 Transportation- Rainy River District

E-02, Transportation- Kenora District

SCHOOLS

F-01, Emergency Procedures Plan

D-00-03, Fire Drill and Lockdown Drill Log Sheet

F-02, Guidelines for Developing and Maintaining Lockdown Procedures

D-00-03, Fire Drill and Lockdown Drill Log Sheet

F-03, Educational Fieldtrips

F-03-01, Educational Fieldtrip Student Consent Form

F-03-03, Educational Fieldtrip Approval Form

F-04, French Immersion

F-05, Temporary Closing of Schools

F-06, Use of Volunteers

F-06-02, Volunteer/Visitor Confidentiality Agreement

F-07, School Admissions

F-08, Flushing, Monitoring, and Testing Procedures for Schools

F-10, Antiracial and Ethnocultural Equity Procedure

F-10A, Equity and Inclusive Education Procedure

F-10C, Religious Accommodation

F-11, Minimum Instructional Time

F-12, Catholic School Councils

F-14, Fees for Learning Materials and Activities

STAFF

G-01, Employment of Staff

G-02, Criminal Background Check Employees

G-03, Allocation of School Secretarial Staff

G-04, Workplace Violence

APPENDIX A Risk Assessment Checklist

APPENDIX B Domestic Violence

APPENDIX C Communication Devices

APPENDIX D Survey

APPENDIX E Incident Report

G-05, Selection of Principals

G-05-01, Principal Hiring Consultation

G-05 Appendix A, Principal Profile Guide

G-06 Call-in of Qualified Occasional Teachers

G-07 Professional Development

G-08, Non-teaching Staff Performance Appraisal

G-09, Employee Assistance Program

G-10, Approval of Leaves

G-11, Collection, Retention, and Disclosure of Personal Information

G-12, Teacher in Charge

G-13, Occupational Health and Safety

G-13-01, Employee Incident Form

G-13-07, Hazard Report Form

G-13-08, Occupational Health and Safety Committee Minutes template

G-13-13, Workplace Inspection Report template

G-13-14, Joint Occupational Health and Safety Committee Meeting Agenda template

G-14, Teacher Performance Appraisal

G-15, Pay Equity Procedures for Administrative Staff

G-16, Employees Charged or Accused of Misconduct

G-17, Harassment

G-18, Term Appointments for Positions of Added Responsibility

G-19, Staff Subpoenaed to Appear in Legal Proceedings

G-20, Safe Access to Facilities, Schools during COVID-19 - ARCHIEVED

G-21, Approval of Overtime

G-22, Call-in CUPE Staff

G-23, Role of Indigenous Educational Assistants

G-24, Time Sheets for Non-Teaching Staff

C-00-10, Non-Teaching Staff Timesheets

G-25, Leave for Urgent Personal Business

G-26, Instructions for the Tracking and Banking of Teacher Preparation and Planning Time

G-27, Accessible Customer Service Standard

Notice of Consent Accessibility Standards for Customer Service

Notice of Public Service Disruption Accessibility Standards

G-28, Disability Management Accommodation Return to Work

G-29, Confidentiality of Medical Records

G-30, Voluntary Exit Survey

G-31, Absence Reporting

G-32, Handling of Blood/Body Fluids

G-33, Attendance Support

G-34, Photo ID Badges

G-35, Teacher Hiring Practices

G-36, Teacher Hiring Conflict of Interest

G-37, Use of Medical Cannabis

G-38, Disconnecting from Work

G-39, Accommodation of Staff with Disabilities

STUDENTS

H-01, Duty to Report Child in Need of Protection

H-01, Appendix A,2003 Joint Protocol for Student Achievement

H-01-01, Child Protection Reporting Form

H-02, Provision of Health Support Services in the School System

H-02-01, Administration of Prescribed Medication Form

H-02-02, Administration of Non-Prescribed Medication Form

H-02-04, Record of Administration of Medication

H-03, Home Schooling

H-03-23, Home Schooling Intent Notification Form

H-04, Home Instruction

H-04 A, Home Instruction for Expelled/Suspended Students

H-05, Student Discipline

H-06, Awards for Secondary School Students

H-07, Safe and Accepting Schools Student Discipline Overview

H-07 A, Safe and Accepting Schools Progressive Discipline

H-07B, Safe and Accepting Schools Suspensions and Expulsions

H-07-034, Safe Schools Reporting Form

H-07C, Safe and Accepting Schools: Bullying Prevention and Intervention

H-07 C, APPENDIX 3 Surf Safe Brochure

H-07 D, Access to School Property

H-07 E, Delegation of Authority

H-07-33, Delegation of Authority Regarding Discipline

H-07 F, Supporting of Students and Parents

H-08, Exemption from Instruction of Human Development and Sexual Health

H-09, Student Evaluation

H-10, Reporting to Parents

H-11, Early and Ongoing Identification of Children's Needs

H-12, Service Animals

H-12-04, Application for Service Animal Form

H-12-05, Principal's Checklist For Guide Dog/Service Animal

H-13, Student Fundraising Projects

H-13-01, Fundraising Request/Approval Form

H-13-02, Plan for School Generated Funds Form

H-13-03, SGF Annual Financial Report (Fundraising) Form

H-13-04, Acknowledgement of Fundraiser Procedures

H-14, Special Education Equipment - Assistive Technology

H-15, First Nation, Métis, and Inuit Self-Identification

H-16, Safe, Healthy Schools for Children

H-16-01, Plan of Care - Anaphylaxis

H-17, Assessment, Evaluations and Reporting

H-17 A, Growing Success - Assessment, Evaluation and Reporting of Student Achievement

H-18, Healthy Eating in Schools

H-18 A, School Food and Beverage

H-19, Student Attendance

H-20, Safe Arrival/Dismissal of Students

H-21, French as a Second Language - Core French

H-22, Life Promotion

H-22, SJS Self-Harm/Suicide Intervention Sequence

H-22, SHS Self-Harm/Suicide Intervention Sequence

H-22, SMS/OLOW Self-Harm/Suicide Intervention Sequence

H-22, SPS Self-Harm/Suicide Intervention Sequence

H-22, Suicide Assessment Process For School Counsellors

H-23, Pediculosis (Head Lice)

H-23 APPENDIX A - Pediculosis

H-23 APPENDIX B - Pediculosis

H-23 APPENDIX C - Pediculosis

H-23 APPENDIX D - Letter of Notification of Suspected Head Lice

H-24, Concussion Safety

Concussion Toolkit

H-24-01, Concussion Safety Parent Sport Risk Consent Form

H-24-02, Concussion Safety Signs and Symptoms

H-24-03, Concussion Safety Code of Conduct for Coach

H-24-04, Concussion Code of Conduct for Parents/Caregivers

H-24-05, Concussion Safety Code of Conduct for Students

H-24-06, Concussion Safety Medical Examination

H-24-07, Concussion Safety Return to Learn form

H-25, Safe and Healthy Schools for Children with Asthma

H-25-01, Asthma Plan of Care

H-26, Supporting Students with Diabetes

H-26-01 Plan of Care for Diabetes Form

H-27, Requirements for Remote Learning

H-29, Cold Weather Guidelines

H-30, Epilepsy Seizure Disorder Management

H-32, Enforcement of Restrictions to Student Personal Mobile Device Use

COMMUNICATIONS

I-01, Disposition of Commendation or Complaint

I-03, Communication Requirements for Guest Speakers and Presentations in Schools

INFORMATION SYSTEMS

J-01, Unified IT

J-02, Electronic Monitoring

J-03, Acceptable Usage Procedure (AUP)

J-04, Acceptable Usage Procedure (AUP) Use of Portable Devices at Home